Whistleblowing Policy

Policy Statement

Spicy Minds Ltd (Trading as Rowan) is committed to maintaining the highest standards of honesty, integrity, and ethical conduct. This whistleblowing policy provides a framework for employees to raise concerns about wrongdoing, malpractice, or risks to the public or the organization, without fear of retaliation or discrimination.

Scope

This policy applies to all employees, contractors, and individuals working for or with Spicy Minds Ltd in any capacity.

Types of Concerns Covered

Illegal activities or breaches of law

Financial fraud or mismanagement

Endangerment to an individual’s health and safety

Damage to the environment

Any form of unethical conduct or wrongdoing

Reporting Procedure

Concerns should be reported to the designated Whistleblowing Officer or through the established reporting channels.

Reports can be made anonymously if desired, although providing a name and contact details is encouraged for effective investigation.

Investigation

All reports will be taken seriously and investigated promptly and confidentially.

The whistleblower will receive feedback on the investigation’s outcome, subject to legal and confidentiality constraints.

Protection

Protection against retaliation, discrimination, or disadvantage for raising a concern in good faith.

Confidentiality will be maintained as far as possible.

False Reporting

Whistleblowers must act in good faith. Deliberate false allegations will be considered a serious offense and may lead to disciplinary action.

Training and Communication

Regular training for employees on the whistleblowing policy and procedures.

Clear communication to ensure all staff are aware of how to raise concerns.

Policy Review

This policy will be reviewed and updated regularly to reflect new legal and regulatory developments and ensure good practice.

Date of Last Review: 18 Jan 2024